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How to Appeal a SAP Hold

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If you have extenuating circumstances that affected your Satisfactory Academic Progress, you can submit a written appeal.

Extenuating Circumstances


Sometimes unexpected events in your life can impact your studies. Extenuating circumstances include, but are not limited to, these examples:

  • Unexpected death
  • Major hospitalization
  • Extended hospitalization
  • Extended medical condition
  • House fire
  • Victim of a violent crime

Unexpected employment or work issues beyond your control may be considered on a case-by-case basis. Your appeal needs to address and document these extenuating circumstances and describe how circumstances have changed so that you will be academically successful.

Supporting Documentation


Appeals should include supporting documentation. Incomplete appeals or those missing documentation are typically denied. A committee will review the appeal and their decision is final. Only one re-appeal will be considered per semester. Instructions, deadlines, and forms are available here.

SAP Appeal Deadlines



DeadlinesDeadline to submit
without in-progress grades

Final appeal deadline for the semester
FallOct 1

Nov 1
SpringMar 1Apr 1
SummerContact our office if attending the 1st 3-week session only, and submit your appeal ASAP For summer sessions ending on or before July 2 – appeal deadline is June 1
For sessions ending after July 2 – appeal deadline is July 1

How to Submit a SAP Appeal


  1. Check your SAP standards on your Student Center (“other financial” dropdown box > Check SAP Status).
  2. Write a detailed letter describing the extenuating circumstances that prevented you from meeting the SAP standards for GPA, Pace and/or Maximum Credits. Describe in detail how the situation has been resolved.
  3. Attach your letter to the SAP appeal form. If applicable to your extenuating circumstances, also attach copies of supporting documentation.
  4. Schedule a time to meet with your academic advisor to discuss your SAP appeal and your plans for academic success. (Meet by phone if you are in an online program.) Complete the Academic Plan section of this appeal with your advisor.
  5. Ask all of your current professors to provide your in-progress grades on the appeal form after October 1 if fall classes are in session or after March 1 if spring classes are in session.
  6. Submit your complete appeal to the Financial Aid Office by email, fax or in person before the appeal deadline.