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What is Verification?

Verification: a process used by the U.S. Department of Education and Boise State University to confirm the accuracy of information a student has provided on the FAFSA (Free Application for Federal Student Aid). If selected, students are required to complete the verification process in order to receive federal aid.

2017-2018 Update

2015 income information is used for two aid years: 2016-17 and 2017-18 due to nationwide FAFSA changes. Please make note of the correct year when providing tax documents or forms.

Why am I selected for verification?

The U.S. Department of Education requires that universities review a portion of financial aid applications to ensure they are accurate.  About 30% of federal aid applicants are selected for verification. Often, verification selection is the result of errors or oversights on information reported or significant financial changes from year to year.

Our verification team compares your FAFSA with financial documents and other forms which you complete. By doing this, we can ensure that you receive the correct amount of aid for which you are eligible. If you are selected for the verification process at Boise State, you will be notified via My.BoiseState To Do items and through an email to your BroncoMail. It is important that you and your family (if applicable) respond quickly to requests for documents.

Students selected for verification are ineligible to receive federal financial aid until the verification process is complete. Federal financial aid includes the Pell Grant, Direct Loans (subsidized, unsubsidized, and PLUS), Perkins Loans, the SEOG Grant and work study.

What do I need to do if I'm selected for verification?

  1. Login to my.BoiseState to review your “To Do” items.
  2. Click on the hyperlinked title to view specific instructions for the requested To Do item.
  3. If a form is requested, follow the link provided to view, complete, and print the requested form. Many forms are available on our Forms page. Please be as detailed as possible on your form.
  4. If you or your parents are requested to complete the IRS Data Retrieval Tool (IRS DRT), specific instructions are available.
  5. Remember to only submit the forms or documents which are requested.
  6. Avoid making any corrections to your FAFSA unless you are directed to do so. If changes need to be made, our office will typically make the changes on your behalf after review of your documentation.
  7. After submitting originally requested information, regularly monitor your BroncoMail and my.BoiseState To Do List for additional requests for information or clarification.

How do I submit my verification documents?

First, double check:

  • Is your form complete?
  • Did you include all documents requested?
  • Is it signed by you and/or your parents or spouse (if applicable) with a handwritten signature?
  • Is it for the correct aid year?
    • 2017-2018 Year: fall 2017, spring 2018, summer 2018
    • 2016-2017 Year: fall 2016, spring 2017 and summer 2017

Once you’ve checked all of the above, submit documents to the Boise State Financial Aid Office. Recommended methods for submission, in order of preference are:

  1. In person (so documents can be reviewed in case of omissions) to the Financial Aid Office in the Administration Building, room 113.
  2. Scanned and sent via email attachment to (photographs of documents are unacceptable due to quality reasons).
  3. Faxed to (208)426-1305 (make certain your name and student ID number are at the top).
  4. Postal Mail: least desirable method due to delays and risk of lost documents.

What is the deadline for submitting my verification items?

June 1 is the last day for Priority Applicants (those receiving work-study, Perkins loans, or SEOG grant) to submit documents for verification in order to retain priority status for the following fall and spring semesters.

Students submitting verification documents after June 1st will still be evaluated for Pell Grant and Direct Loan eligibility.

Submitting verification items as soon as possible helps to prevent delays receiving your financial aid and potential late fees.

What happens after I submit my documents? How long does verification take?

Once all requested verification documents are received, our team will begin a review of your submission. During high volume months of April through September, families can expect the initial review to take approximately four to six weeks.

The speed at which verification is completed depends on the accuracy and completeness of your submissions. Incomplete submissions extend the verification process.

You will receive an email when our verification team has reviewed your FAFSA and documents.

  • If the verification process is complete and no changes are needed to your FAFSA, you will receive confirmation of the completed process. Please allow 1-2 weeks for your aid to be awarded.
  • If the verification process is complete and changes are needed to your FAFSA, you will receive notification from the Financial Aid Office and from that we have made changes to your application. Please allow 3-5 days for your FAFSA to be accepted by the federal processor. Once accepted, anticipate 1-2 additional weeks for your accurate aid to be awarded.
  • If the verification process is incomplete and we need further information, you will receive an email with details of additional required documents or actions needed. You will also see To Do items posted on your Student Center reflecting the new requests. Please respond quickly to prevent further delays.

Why should I use the IRS Data Retrieval Tool?

As of March 2017, the IRS Data Retrieval Tool is unavailable for use. Please request a Tax Return Transcript if the DRT is requested by Boise State.

The IRS Data Retrieval Tool (DRT) transfers your tax information directly into the FAFSA. This highly-recommended tool is available for use by most parents and students who have filed taxes.

By transferring verified tax information to the FAFSA, refraining from making changes to the numbers, then signing and submitting the correction, Boise State receives a confirmation that the FAFSA income information is considered “verified”.

Using the IRS DRT is simple and saves the student and family time when submitting the FAFSA. It also means less paperwork to request and submit to our office.

If using the IRS DRT, ensure that your “To Do” item in your Student Center clears within 2-4 days after submitting your FAFSA. If the IRS Retrieval To Do items remain on your account, contact us for assistance.

Tips for verification success

  • Detail matters – the more information you can provide on your forms, the less likely we will make requests for additional information.
  • If your parent(s) will be helping with the verification process and you’d like them to be able to speak with us for assistance, submit a Release of Information Form to the Registrar’s Office. This will allow our office to discuss specific details with them about your student account.
  • Always monitor your To Do items and BroncoMail for specific instructions for your individual situation.
  • If you submitted documents but still see the To Do item on your account 3-5 days after submitting, please contact our office so we can confirm it was received.
  • Remember to include your ID number on all documents sent to our office.
  • We are unable to waive late fees for students who submit verification documents late or who are waiting for the verification process to be completed. Please remember it can take multiple weeks for our team to review your submitted items.
  • Contact us for any questions you may have – we are available to help assist with this process.